Note - For the purpose of this document GR Photography shall be referred to as GRP.


The laws of England and Wales shall govern this agreement. These Terms and Conditions shall not be varied except by agreement in writing.  

In the event of any conflict between these terms and conditions (including those relating to the time of payment) and those issued or submitted by the Client and in the absence of any contrary agreement in writing these Terms and Conditions shall prevail.


A wedding booking is considered firm on completion and signing of booking form/contract and receipt of a booking fee of £50

The booking fee is not returnable except in the event of GRP cancelling the booking.


The Client may cancel a booking at any time by giving written notice to GRP but in doing so shall forfeit any monies paid. Should cancellation be received by GRP less than 4 weeks prior to the date of the wedding the client shall pay a sum equal to 50% of the contract value. This sum is payable as compensation as an estimate of the loss GRP would suffer.


GRP shall not be liable to the Client for any failure, in whole or in part, to fulfil its obligations where failure arises as a result of an event or circumstances beyond its control, which may include (but are not limited to) equipment failure, inclement weather, illness or injury.

The Client understands and accepts that the photographic coverage will be as GRP’s professional expertise determines. Special requests are not binding instructions although every effort is made to comply with the Client’s wishes.

In the unlikely event of total photographic failure or cancellation of the contract by either party or in any other circumstances the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential losses.


Save as otherwise agreed between the Client and GRP, GRP shall be entitled to use its judgement regarding the style and artistic input in the production of pictures. This includes but is not limited to locations, poses and number of images taken. Due to the vagaries of weather and the willingness of subjects it may not be possible to capture all the pictures requested, or images to the clients’ full expectations.


Copyright is retained by GRP at all times throughout the world. No image can be copied, scanned or reproduced in any form whatsoever without the prior consent of GRP. 

The Client may not alter or add to or manipulate a picture by means of computer or any other technique or reproduce a picture in whole or in part as an element within, or as a montage with, another picture without GRP’s written permission.

Permission to reproduce a picture is granted to the Client by GRP only when a fee for the reproduction has been agreed with GRP and an invoice has been issued by GRP and paid in full by the Client to GRP.

In the event of unauthorised reproduction, the Client shall pay by way of liquidated damages to GRP an unauthorised use fee of £100 per image, or double the standard reproduction fee for the use concerned, whichever is the greater.

The right to reproduce a picture granted by GRP is personal to the Client and may not be assigned to any third party without GRP’s prior written consent.

The Client will fully indemnify GRP against any unauthorised reproduction of a picture submitted to the Client made by any third party as a result of or arising out of any breach by the Client of any of these terms and conditions (including but not by way of limitation the Client allowing a picture or a copy thereof to come into the possession of a third party without GRP’s prior written consent).


While GRP has taken reasonable care to correctly identify, caption and orientate the pictures, it does not accept any liability for loss or damage incurred by the Client or any third party caused by any errors.


The pictures are presumed to have been received in good condition unless the Client notifies GRP in writing of any discrepancy or error within 14 days of receipt.



Because the supply of the photographs has been made to the Client’s personal specification, (i.e. image number, print size, frame style, album style etc.), the Client does not have the right to a cooling off period.

b) By placing an order with GRP you are committing to buy the ordered products.


GRP retains the right in all cases to use the pictures in any manner at any time throughout the world for the purposes of sales, advertising or promotion, of its work.

All image sizes are nominal. GRP will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye.

Editing of images will be carried out on images of GRP’s choice. Images supplied shall remain at the discretion of GRP and disk packages shall contain images after editing and selection by the GRP. Some photographs may also be edited as black & white. When albums are ordered as part of the package or separately the client will be sent by email a proof which he or she must approve before the album is sent for manufacture.


The number of image supplied is dependent on the package chosen by the client. Images supplied above this amount are at GRP’s discretion. As a guide 3 hour service 150 images 6 hour service 200 images 9 hour service 250 images.

Negatives / digital files remain the property of GRP.

Should the photographer notice that a member of the wedding party or guest has been seen to blink, the photograph will be taken again but it is impossible to guarantee to see all of them.

Any complaints should first be raised by the Client with GRP in writing within 21 days from the date of receipt of images. In the unlikely event of an unresolved complaint the Client may request a body of Professional Photographers to mediate but only on the basis that its decision shall be final and binding upon both parties. The cost of this mediation shall be bourne by the client.


It is the clients responsibility to ensure the proof supplied by GRP is correct. GRP cannot be held responsible for mistakes in layout, picture choice, and duplicates. Picture choice for albums must be made no more than 4 months after the wedding, later than this may incur a surcharge should the cost of the album be increased.



Number of images and time allowed depend on the offer taken up.



Client Signature……………………………………………………..Date……………………………………………..


Signed by GRP……………………………………………………..Date………………………………………………